Policy Changes

Policy Changes

Your Address Changes

As soon as you have your new address:

Contact Insurance Specialists so that we may notify your health, dental, and retirement plans of the address change.

The Impact on Your Benefits:

Health and/or Dental

You need to submit an address change with your health and/or dental plan

If you are an HMO, Preferred Provider Organization, or Point of Service participant, you should contact your plan’s Membership Services department to see if your new residence is within your Primary Care Physician’s (PCP) service area.
If you move out of their service area, you may need to change your health plan (may not be an option with the current company plan)
You should change your address within 30 days of your move

If you move out of your plan’s service area, select a new health plan within 30 days of your move (may not be an option with the current company plan)
Contact Insurance Specialists to request the necessary change of address form(s). Complete and return the form(s) to us and we will complete the process for you.

Retirement

You need to change your address with your Retirement vendor(s) as soon as possible after you move.
Contact your retirement vendor directly to have your address changed.

 

You Get Married

Contact the Human Resources / Payroll department to change your:

  • Marital status in the payroll system
  • Name, If applicable
  • Tax withholding status, if you choose Make the appropriate changes to your benefits. Marriage certificate is required to make changes to your benefits.

The Impact on Your Benefits:

Health and/or Dental

You may wish to add your spouse to your coverage, or drop your coverage (if your spouse is going to cover you under his or her plan). You must contact Insurance Specialists within 30 days of your marriage. Contact either the Human Resources department or Insurance Specialists to request the appropriate health and/or dental change form(s) or download the form(s) in our products section. Complete and return the form(s) to Insurance Specialists.

Retirement Benefits

When you get married, you are required to update your marital status with your retirement vendor and provide information about your spouse, so your beneficiary designation can be updated. You may also need to change your address or other personal information with your address or other personal information with your retirement vendor, if applicable. Within 30 days of your marriage, you should contact either the Human Resources department or Insurance Specialists to obtain the appropriate form(s).

 

You Give Birth, Adopt, or Receive Legal Guardianship of a Child

When you have a new dependent child:

  • Contact the Human Resource / Payroll department to change your tax withholding status, if you choose.
  • Make the appropriate changes to your benefits. A birth certificate or adoption papers are required to make changes to your benefits.

 

The Impact on Your Benefits:

Health and/or Dental

You may wish to increase your health and /or dental coverage to include your child.

You must contact Insurance Specialists within 30 days of the child’s birth, adoption or the state you were granted legal guardianship.

Contact us to request the appropriate health and/or dental change form(s) or download the form(s).
Complete and return the form(s) to Insurance Specialists and we will forward them on to the required carriers.

If you are adopting or receiving legal guardianship, you must provide legal documentation.

Retirement Benefits

You may want to change your beneficiary designation for your retirement funds.

Anytime during the year:

  • Contact Insurance Specialists to request the appropriate form(s) or download the form(s).
  • Complete and return the form(s) to Insurance Specialists.

Life Insurance

You may want to change your beneficiary information.

You may want to increase the level of your coverage. If you are not currently participating in these plans, you can elect coverage.
Anytime during the year.

  • Contact Insurance Specialists to request the appropriate form(s) or download the form(s).
  • Complete and return the form(s) to Insurance Specialists.

 

Your Spouse Starts or Terminates a Job

Contact the Human Resource / Payroll department to change your tax withholding status, if you choose.

Make the appropriate changes to your benefits. In order to make changes to your benefits, one of the following documents may be needed:

  • Document of spouse’s hire or release
  • Or copy of insurance card is required if trying to waive coverage.

 

The Impact on Your Benefits:

Health and/or Dental

If your Spouse Starts a New Job:

  • You can terminate coverage by writing down on a piece of paper your spouse’s name, policy number, and requested date of cancellation. Send into Insurance Specialists and we will forward it on to the carrier. This must be done prior to the first of the month that you are cancelling.

If your Spouse Loses their Job:

  • You can add your spouse to your coverage.

You must contact Insurance Specialists within 30 days of the date your spouse’s job status change.
Complete an application and return it to Insurance Specialists.

 

You Legally Separate or Get Divorced

Contact the Human Resources / Payroll department to change your:

  • Marital status in the payroll system
  • Name, If applicable
  • Tax withholding status (W-4)

Complete and return the form(s) that the Human Resources / Payroll department provides within 10 days of your status change.
Notify Insurance Specialists within 30 days of your legal separation or divorce, (divorce decree is required) so we can make the appropriate changes to your benefits.

The Impact on Your Benefits:

Health and/or Dental

You must contact Insurance Specialists within 30 days of your separation or divorce.
Contact us to request the appropriate health and / or dental change form(s).
Complete and return the form(s) to Insurance Specialists.
If you do not drop coverage for your spouse, you may be held liable for any health and/or dental costs he or she may have incurred.

For information on how your spouse can continue to receive health coverage through COBRA, check with your Human Resources department (should your employer qualify for COBRA).

Retirement Benefits

You may want to change your beneficiary designation for your retirement funds.
As soon as the divorce is finalized.
Contact Human Resources to obtain the appropriate form(s).

Life Insurance

You may want to change your beneficiary information.

You may want to increase the level of your coverage.
Any time during the year.

  • Contact Insurance Specialists to request the appropriate form(s).
  • Complete and return the form(s) to Insurance Specialists.

 

You Change From Full-Time to Part-Time Status

The Impact on Your Benefits:

Health and/or Dental (provided your employer is COBRA eligible)

You may choose to continue on a self-pay basis your health and/or dental coverage through COBRA for 18 months.

You have 60 days to elect COBRA coverage from the date of your COBRA qualifying event.

Initial payment is required within 45 days of election date in order for benefits to be provided under COBRA.
Complete the Application for Continuation of Benefits Form and return the form to the Human Resources department within 60 days of your COBRA event date.
The initial payment must include premiums from the first day of COBRA coverage through the current month in which your initial payment is made.
Payments must be in the form of a check or money order.
After an initial payment is made, thereafter, monthly payments in full are mandatory and due by the 1st of each month (for the month on which coverage is intended) in order for benefits to continue.

Health and/or Dental (if your employer is NOT COBRA eligible)

Employees’ health and dental coverage ends at midnight on the last day of the month following the last day of full time employment.

Contact Insurance Specialists and we can work with you in finding an individual health plan that fits you and your family’s needs, in a price range that you can afford.